If you have purchased a fjord horse with or without a passport, we can help. Our passports are issued with watermarked pages and a numbered hologram for added security.

If you have purchased a fjord horse with a passport from another country, we can assist. It needs to be updated and your ownership recorded.

If you have a passport or have applied for a passport from the Scottish based society, it has been invalid since 29th May 08 as that society is no longer an official Government recognised passport issuing organisation & is not on the EU list of Official PIO's. We can help. We will provide passports for all fjords, whatever their status.

We have frequently been asked by owners whether the old type registration certificates will suffice as passports. The answer is NO, they will not. A passport is an entirely different type of document which contains certain pages required by the Government for every equine in the UK. If you have an old style registration document, please contact us and we will guide you through the procedure for obtaining an Official DEFRA Approved Passport. We have also been asked if passports from overseas are valid. In most cases, yes they are, but in other cases they may require checking as there are a number of forgeries circulating.

Your name and address will need to be entered on to the passport and officially stamped. Fjord Passports must contain the current owner's name and address and should be sent to us for updating. We have a legal requirement to enter certain information on databases and that includes owner's details.


If you own an unregistered Fjord Horse, with or without breeding papers, we can prepare and obtain/issue a passport for him/her. If you scroll down this page you will find a downloadable application form. If you would rather we sent it to you in the post or by e-mail, contact us and we will send out the following day.

We will also issue passports to part bred Fjords. We also arrange for passports to be issued to horses and ponies of no specific breed. Discounts are available for certain categories.

Why not contact us by email info@ or telephone us on 01570 480090 and we can discuss your requirements with you.




All horses and ponies (and other forms of equidae) need to have a passport. Owners of foals need to by law obtain a passport for it on or before 31st December of the year of its birth, or by six months after its birth, whichever is later. Owners of older horses who have yet to apply for a horse passport should do so immediately as you are breaking the law and you could be fined up to £5,000.

It is the responsibility of the horse owner to obtain a passport.

Owners who have not applied for a passport for their horse within the timescales outlined above are committing an offence under the Horse Passports Regulations 2009. You should apply for a passport without delay.

Microchipping of foals and adult horses not previously identified is a mandatory requirement before a passport can be issued.

Please note that if you apply for a passport after the timelines outlined above, Part 2 of Section IX will be completed by the issuing body before the passport is issued, irreversibly excluding the equine from the human food chain.

Remember, failure to correctly identify all equines under the new rules could lead to a fine of up to £5000. This applies to equines whatever their status. Even if they are aged and will never leave their field, they still need a passport.


•  Stabled or on pasture and the passport can be produced without delay.

•  Moved temporarily on foot in the vicinity of the holding and the passport can be produced within 3 hours. This includes being ridden or driven.

•  Moved on foot between summer and winter grazing.

•  Unweaned and accompanied by their dam or foster mare.

•  Participation in training ora test at an equestrian competition which requires the equine to leave the event for a limited period of time.

•  Moved under emergency conditions. This includes transportation.

Owners or keepers with primary responsibility for care of the horse must ensure any horse they look after is correctly identified

If a passport is not available or the equine's food status is not known to the vet - certain veterinary medicines may not be administered or prescribed.

The ‘keeper' means a person who is not the owner of a horse but is appointed by the owner to have day-to-day charge of that horse. Keepers with primary responsibility for the horse's day-to-day welfare should satisfy themselves that all the horses under their care have been correctly identified before agreeing to keep them. It is an offence to keep a horse without a passport.



Changes of ownership or change of permanent address of owner must be notified to the organisation that has issued the passport. The passport-issuing organisation (PIO) may require that the passport be returned for updating. You must inform the PIO of change of ownership/change of address within 30 days. It is a finable offence not to update your equine's details within the required timescale.


If you have lost your passport, please inform the office within 30 days and we will send you the necessary paperwork in order to request a duplicate/replacement


Upon the death of the animal you must return the passport to the issuing body within 30 days. We are required by law to invalidate the passport (and, if a microchip was implanted, the microchip number). You may however request that we return it once we have finished with it.


We, as an Official Passport Issuing Authority, are obliged to pass certain information contained in Official Passports to the National Equine Database. This is a Government requirement and is mandatory. The information laid out below provides you with an overview of these requirements and their connection with the Data Protection Act.

If you have any concerns regarding this requirement, please contact us by telephone on

01570 480090 or by e-mail....

The Data Protection Act 1998

It is required under data protection legislation to advise individuals about the processing of personal information i.e. why this information is being collected, how this information will be used and the circumstances in which it will be disclosed. Information supplied in connection with your [ application/registration/competition entry ] will be passed by this [ organisation / society ] to the National Equine Database [NED]. NED is jointly operated by the National Equine Database Society Limited for Government and the GB equine industry.  

There is a mandatory requirement that some horse passport based information about horse and owner must be passed to NED by Passport Issuing Organisations. The information required is likely to be: - Passport Identification Number, names of horse, date of registration, date or year of birth, date or year of death, breed, sex, colour, owner details (title; first Name; last Name; address; postcode), country of birth, date of passport issue.   If available other information to aid identification such as BHD number, internal organisation reference number, microchip number, ancestry & keeper details should also be passed to the database (see Annex A).   This information is being collected in order to provide a source of data that supports Defra's veterinary disease control and surveillance activities. The information will also enable Defra to carry out its responsibilities regarding the implementation of the horse passport requirement. It will also facilitate strategic planning within the equine sector, assist in tracing the owners of straying, lost or stolen horses and reduce malpractice in the sale of horses and ponies. NED will also provide information for Defra-authorised research and evaluation.   Defra will be the data controller for the mandatory information which will be processed for Defra by NED Society Ltd. The data collected for this purpose will be adequate, relevant and not excessive for the above purposes.  

For the equine industry in general, the information passed to NED voluntarily by the industry will provide a comprehensive central archived source of Breeding, Evaluation and Performance [B.E.P] data which will enhance the quality of horses bred in Great Britain .    NED Society Ltd will be the data controller for the B.E.P data and a full list of the information provided by the industry data suppliers in order to populate the B.E.P element will appear on the NED website when this is established (reference Annex B). BEP data will be accessible via a dedicated Internet website to other interested parties who will pay a fee to access the information. The horse passport based information provided may, in future, be used for research purposes or statistical analysis. Your personal data may be shared, if necessary, within the Defra family, other Central Government Departments, Non-Departmental Public Bodies and Local Authorities. Your personal details [i.e. name and address of horse owner] will be treated as confidential at all times and all data supplied will be kept secure. Your personal details will not appear on the commercial BEP website. Any enquiries from users of the BEP website will be directed to the organisation or society that forwarded the information to the National Equine Database.

In limited circumstances, Defra / NED Society Ltd or its agents may be required to release information, including personal data and commercial information, on request under the Environmental Information Regulations, the Code of Practice on Access to Government Information or the Freedom of Information Act 2000.   However, neither Defra, NED Society Ltd nor its agents will permit any unwarranted breach of confidentiality nor will we act in contravention of our obligations under the Data Protection Act 1998 . Defra / NED Society Ltd or its appointed agents may use the name, address and other details on your application / entry form to contact you in connection with occasional customer research aimed at improving the services that Defra provides to you.


Passports Complaints Procedure
It is the policy of the Fjord Horse National Stud-Book Association of Great Britain that any complaints (specifically concerning Passports) are dealt with in the following manner:
i) That written acknowledgement of receipt of the complaint or appeal will be provided by return;
ii) Written confirmation to be provided within 15 days of how the complaint is to be dealt with;
iii) Written confirmation of the outcome, including any procedures to appeal that outcome.



1st Feb 2014:

Changes to the storage of data and how passports are issued by PIOs, guidance for horse owners, business continuity and activity requirements - HOW THIS WILL AFFECT YOU - breaches of the Passport Regulations must be reported by PIOs to the Local Authorities. Guidance for applicants have been added to our website. Further details are listed below.


Breaches of the Passport regulations
Any offence under or breach of the Regulations must be reported by ourselves to the horse passports enforcement authority. Upon receipt of information the enforcement authority will record it and assess whether enforcement action is appropriate.

The information will, if necessary, be passed to the enforcement authority for the area in which the offence may have taken place. Follow up action by enforcement authorities will be in line with the individual enforcement authority's policy.

By Law we have to report the following:

i) Where a passport is applied for outside of the statutory time limit (6 months of birth or before 31 December in the year of birth, whichever is the later) – Equine details and owner details should be supplied via telephone/email or post.

ii) Where a passport is applied for when one already exists for that animal – A copy/scan of the application form is supplied via email or post.

iii) Failure of a new owner to update owner details within a maximum of 90 days – Equine details and owner details is supplied via telephone/email or post.

iv) Signs of unofficial changes to passport details, tampering or fraud will be discussed with the enforcement authority for that territory.

v) Where a rump sticker is issued and the equine it is applied to is not slaughtered or issued with a passport within 30 days. Note that rump stickers may only be issued to specific animals as outlined in the horse passport regulations.

vi) Where a rump stickered equine has been slaughtered more than 7 days after the date on the rump sticker.

If you have questions about any of the information contained here, please e-mail us at or telephone 01570 480090